Quick InDesign Tip: Discover the Story Editor

 

InDesign Story Editor

Many InDesign users may primarily work on image heavy, single page documents such as flyers, office stationary, business cards, posters or ads. But if you have ever found yourself in charge of laying out significant amounts of text for projects such as annual reports, directories, or even your great American novel, the often-overlooked Story Editor in InDesign can be your best friend.

 

Toolbox for PageMaker 4.0, before Adobe Systems purchase
The Aldus PageMaker 4.0 Toolbox

Like most every feature in an Adobe product, you will discover layers of functionality the deeper you decide to explore. This article intends to just open the door on a feature that is a little bit hidden. Back in the days of PageMaker, the InDesign predecessor originally produced by a company named Aldus, manipulation of text was the heart and soul of the program. Tools to import and arrange graphics and photos were essential and expanding with every upgrade, but PageMaker’s “reason to be” was styling and control of text and the Story Editor was it’s powerhouse. Whenever you work with large amounts of text, it still is today.

Artwork from PageMaker Story Editor

The most basic function of the Story Editor is to allow you to see overset text that fills up a text frame or page without having to go ahead and flow the rest of your text onto new pages or off on the pasteboard area. Click within a block of text and hit Command+Y (Ctrl+Y) or Edit > Edit in Story Editor to open up your text in its own window. Think of it like a “word processor” view of the entire placed text, scrollable even for hundreds of pages in one long view. (The original Aldus software manual described the Story Editor as “PageMaker’s word processor.”) This view of your text does not show line breaks, styling (other than basic bold, italic, underlined), or other design/layout attributes – what you get is the raw complete text where you can write, edit, correct, search and manipulate without the distractions of the layout. (If you are familiar with WordPress, the Story Editor is similar to the Text or HTML view rather than the Visual tab.)

From this window you can work on large amounts of text flow in a multi-page document. If you are still writing your content, or just searching out edits and corrections, this view gives you the control to write and edit without turning pages, screen redraws, or design distractions. If you ever find yourself confused as to why a portion of text is not “acting” as expected, check the Story Editor to see any hidden text variable or markers such as Drop Caps, Index Markers or Hyperlinks. Often you can delete or edit these here much easier than in the normal layout view. Even if you are just working on text that is difficult to see on screen due to size, rotation or special effects, a quick Command+Y will let you see and edit the text in a straightforward window and the changes will update live in both displays. The Story Editor is also the place to manage more advanced tricks like footnotes, XML or tagged text, and conditional text.

Open your Story Editor just to get a feel for how it can benefit you in your own style of working with InDesign.

Story Editor Preferences Pane
Set the font and appearance for your Story Editor view

Be aware that each independent text block or series of linked blocks will open its own Story Editor window – there is not one single Story Editor for an entire Indesign document. Also know that you can customize the look and display of your editor from the InDesign Preferences/Story Editor Display window. Take a few moments to explore the Story Editor and save yourself a lot of time, clicks and frustration on future design jobs.

 

 

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Call us at 828.684.4512. ImageSmith is a full-service print and marketing provider located in Arden, North Carolina. Contact us at ImageSmith for quotes on all your print and marketing projects, and more useful tips on how to create custom, effective, high impact marketing solutions.

New Punctuation: from Interrobang to SarcMark

SarcMark: to denote sarcasm

Just what we needed, more punctuation.

Well…. actually we do need more. That statement itself could have benefited from a symbol that conveyed the fact that I did not seriously want more punctuation or font problems to deal with! But digital communications have run into a few unforeseen limitations. Have you found yourself being more easily misunderstood in email and text messaging than you are face to face or by phone conversations? So much of our communication actually occurs through physical cues, expressions, body and hand gestures, intonation and vocal signals – none of which are accessible in a text message or a 140 character tweet!

Whenever a difficulty arises in communication, language begins to morph and adapt to overcome that difficulty. In this case, the use of little smiley faces and emoticons are an attempt to “add on” a little explanation of unspoken cues in symbolic form. A more formal attempt to alter the written language is an attempt at a punctuation change called the SarcMark: a registered trademarked symbol that you can purchase to use in order to denote sarcasm or irony in a statement.

The SarcMark is the creation of Paul and Doug Sak who started Sarcasm Inc. They saw the need (and business opportunity) for a punctuation mark that denotes sarcasm, especially in a digital communication. As their video says, “Only $1.99 for lifetime use… and never be misunderstood again.” It works on both Mac and PC platforms, and has both a font option for type or texting, or a graphic option if you know the person on the other end has not downloaded the symbol as well. Smark marketers, the Saks have also created branded apparel and other items to encourage the use of their new punctuation.

Punctuation marks for Sarcasm and irony

English has no standard symbol to denote irony or sarcasm, though historically there have been a few attempts put forward. The Interrobang (I love that word) is a combination of question mark and exclamation point, and is used by some to mark a rhetorical question that does not require an answer, or to show excitement or disbelief in the form of a question (“Did you just do what I think you did?!) The irony point (a backwards question mark) is a French attempt to create a punctuation mark to indicate there is a second meaning to what is being said. Also, emoticons are very much an outgrowth of the same need for additional punctuation in text or email communication to set a tone or to explain subtext in what is being said.

Overall, the appearance of these new symbols is an interesting development in the evolution of English. More change, just what you needed, right?! 😉

 

Smart marketing ideas – new technology – upcoming marketing trends: ASK YOUR PRINTER! They are the experts at introducing you to marketing innovations and working with you to direct your brand and reach to more people, locally or globally.

 

ImageSmith is a full-service print and marketing provider located in Arden, North Carolina. Contact us at ImageSmith for quotes on all your marketing projects, and more useful tips on how to create custom, effective, high impact marketing solutions.